75%
online leads lost
Lost to slow or missed responses.
AI Agents for Real Estate Agencies
We are AI engineers with 6+ years of automation experience, and we work with real estate agencies to build custom AI agents that improve lead response, follow-up, and admin throughput.
- Australian-based team that understands local agency workflows and portal lead volume.
- 6+ years of technical automation and AI engineering experience.
- We put security and privacy first when handling buyer, vendor, and agency data.
Best fit for agencies that want faster enquiry response, tighter follow-up, and custom AI systems built around the tools they already use.
Free Assessment
OpenClaw Workflow Report
Get a free personalised report on OpenClaw workflows that could 10x your business, designed by Australian AI engineers.
We could not submit your details. Please try again.
Thanks, your discovery request is in.
We will review your details and come back with a practical first-step recommendation.
Book A Call Now ->
8 hours
average lead response
Typical delay after form submission.
78%
choose first responder
Buyers who work with the first agent to reply.
When response speed improves, conversion improves. This is the highest-leverage fix for most small agencies.
Where Revenue Leaks
What Is Hurting Small Agencies Right Now.
The pattern is consistent: lead response is too slow, follow-up is inconsistent, and high-value hours are burned on repetitive admin.
After-hours enquiries go cold
46 missed listings = $690,000 potential GCI
Portal enquiries arrive all day and night. If nobody replies quickly, buyers and vendors move to the next agency.
Admin steals selling time
15-20 hours per week on admin
Scheduling calls, confirming inspections, and preparing documents eats the hours that should be spent winning business.
CRM workflows feel heavy
Too many steps for routine actions
Teams report friction in everyday lead handling. The result is delayed follow-up and inconsistent data capture.
Follow-up falls through the cracks
47% of leads need 5+ touchpoints
Manual follow-up at scale is hard across email, SMS, phone, and DMs. Good leads go cold before agents reconnect.
Recommended Automations
The First Six Automations To Deploy.
These six automations usually recover revenue fastest for small real estate agencies.
Instant portal lead response
Reply target: under 60 seconds
Auto-reply to realestate.com.au and Domain enquiries with property-specific context, then notify the right agent immediately.
Lead qualification and scoring
Capture timeline, budget, pre-approval
Ask key qualifying questions by SMS or email, then push qualified leads into your CRM with a priority score.
Inspection and appraisal scheduling
No more back-and-forth booking chains
Offer approved time slots, confirm appointments automatically, and sync calendar updates for agents and admins.
Automated multi-touch follow-up
Designed for 5+ touchpoint journeys
Run email and SMS sequences that adapt based on engagement so every lead gets consistent follow-up.
Listing and vendor update drafts
Drafts in minutes, not hours
Generate first drafts for listing descriptions, vendor reports, and campaign update messages from your source data.
Unified enquiry triage
One queue across channels
Route email, portal, and message enquiries into one queue with owner assignment and urgency tags.
Implementation
How We Roll It Out.
We launch in three stages so your team gets value quickly without disrupting day-to-day selling.
Discovery and lead-flow mapping
We map your current enquiry path from portal to CRM, identify handoff gaps, and prioritize where automation recovers the most revenue first.
Build and deploy your OpenClaw stack
We configure OpenClaw around your workflows, connect your tools, and launch with tracked events so every lead action is measurable from day one.
Weekly optimization and expansion
We review response speed, qualification rate, and booked appointments, then tighten messaging and add automations over time.
What Agents Say
How Agents Describe The Problem.
These are common frustrations we hear from agency owners and sales teams.
"Miss the call, miss the commission."
- Australian real estate marketing phrase
"I was working 70-80 hour weeks but the business was still not growing."
- Agency operations testimonial
"Some features take far too many steps to operate."
- Rex CRM review excerpt
"Every appraisal request is a ticking time bomb of opportunity."
- Australian agency growth article
Current Stack
Tools Teams Already Pay For.
Most agencies already spend heavily, but key workflows stay disconnected and response speed still slips.
Real estate CRMs
Reapit, Rex, VaultRE, Box+Dice
Core systems are essential but often quote-based, complex, and not designed to run fast multi-channel automation by default.
Portal spend
$500-$5,000+ per month
realestate.com.au and Domain generate critical leads. Slow response means expensive traffic with poor conversion.
Virtual assistant workaround
$740-$1,990 per month offshore
VAs reduce load but can still leave after-hours gaps and handoff delays when lead volume spikes.
Answering services
$50-$300+ per month
Useful for coverage, but typically limited to message-taking instead of full qualification and follow-up automation.
Pricing Fit
What Agencies Typically Approve.
Most small agencies are comfortable when the investment is framed against one recovered listing or sale.
- Under $500/month is often an impulse decision for established agents.
- $500-$1,000/month needs clear ROI framing and principal sign-off.
- Position against one extra converted deal, not software features.
- Monthly pricing matters because commission cash flow is irregular.
FAQ
Common Real Estate Questions.
Straight answers for principals, agents, and admins evaluating automation for the first time.
Will this replace our CRM?
No. OpenClaw sits alongside your CRM. The goal is faster response and stronger follow-up without ripping out the tools your team already uses.
Can replies reference each specific property?
Yes. We can include property-specific details from the lead source so the first response feels relevant, not generic.
How quickly can we go live?
Most first workflows can launch in days once discovery is complete and access is confirmed for your channels and CRM.
Do you only automate after-hours enquiries?
No. After-hours capture is usually first, then we extend into qualification, scheduling, and follow-up during business hours too.
How do we keep tone aligned with our agency brand?
We define response templates with your tone, then refine from real conversations so communication stays on-brand.
Ready To Map Your Leaks?
Get A Lead-Recovery Plan For Your Agency.
- 30-minute discovery call, no obligation
- We identify where response delays are costing listings
- You leave with your top three automations prioritized
Built for Australian independent agents and small agencies that want to convert more leads without adding admin headcount.